Greetings Colleagues, The application finishline for this initiative has been extended to Tuesday, July 14th, with final selections announced by Tuesday, July 21st. Respectfully, Sandra From: Sandra Phoenix Sent: Thursday, July 9, 2020 9:26 AM To: hbcu-libadmin@lists.hbculibraries.org Cc: Hbcu-lib@lists.hbculibraries.org Subject: FW: HBCU Library Alliance/CLIR Podcast Series Greetings Colleagues, I trust you're well. Continue to practice increased safety measures in all your activities. EXCITING NEWS!!!! The HBCU Library Alliance, in partnership with CLIR, is developing a podcast series that will showcase our hidden treasures, priceless possessions, and unique contributions to human development. I encourage your participation in this important initiative. The Project CLIR will work with a cohort of six institutions over a three-month period. Participating members will be interviewed twice with the goal of creating a 30-minute podcast that illustrates the important work of HBCUs and their contributions in the global world. CLIR launched its podcast, <https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaterial-memory.clir.org%2F&data=02%7C01%7CEWitt%40suno.edu%7C356b91192893431b637808d816cf4281%7C2b7d2504010543b68696b9629d957246%7C0%7C0%7C637284426717443587&sdata=MMeSLwYUmBrZZAUuezgL3n2XDqwgQEidraFWwUeACT0%3D&reserved=0> Material Memory<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaterial-memory.clir.org%2F&data=02%7C01%7CEWitt%40suno.edu%7C356b91192893431b637808d816cf4281%7C2b7d2504010543b68696b9629d957246%7C0%7C0%7C637284426717453582&sdata=Hp38%2BCyNUT1%2FBRv3Fm4poNknMEZgXfgEcTKOr0zRmuM%3D&reserved=0>, in December 2019. The podcast explores themes related to why and how cultural memory is preserved. The first season celebrated the UN-designated Year of Indigenous Languages. Season two looks at the many ways in which the climate crisis is posing new risks to the survival of our human record. Season three will focus on HBCU collections and the staff that care for them. Library staff will have an opportunity to talk about the treasures within their collections, the unique stories they tell, and what these significant collections teach us about our national history. Season three will cohere around the theme, "So You Know Who We Are: HBCU Libraries in Full View." CLIR staff member Sharon Burney will be the host and interviewer for Season three. Sharon is personable, an advocate of HBCUs and looks forward to engaging with our community. Joining CLIR in August 2019 from the University of Florida's African American Studies program, Sharon has more than twenty years of experience in higher education with fifteen of those years solely in the African American Studies Program. As a spoken word artist, Sharon utilizes this platform to combine a passion for the African Diaspora and social justice. She is excited to highlight the significant historical contributions and collections of HBCU libraries to the world. Guidelines for Interviewees The Interview Process We anticipate scheduling conversations beginning in late-July through August. A thirty-minute initial conversation will be scheduled before the full recorded interview. The primary purpose of this conversation is to learn about the interviewee, the collection to be highlighted, and to ensure the exchange touches on those topics. A secondary purpose is to check technical capacity for the actual interview. The second conversation will last up to one hour and include the interview. The first 15 minutes will be used to make sure everyone is set up, audio is working, and that people are comfortable. The interview itself will last no more than 45 minutes. CLIR staff will work with the interviewee to establish convenient times for the initial and second conversations and will send an email reminder the day before. Podcast Style CLIR's intention is to capture genuine experiences of the interviewees, allowing their concerns, passions, and priorities to shine to the audience. Voices of the HBCU Library Alliance community will add such prominence and value to this initiative. CLIR does not follow a strict interview style, but will be guided by a more natural development of conversation. The recording will be edited before release, unlike a live radio broadcast, so interviewees should always feel comfortable to stop and restate something or make an audible note if there is ever something to exclude from the final podcast. The brief initial conversation will help shape and inform the direction of the full recording session. Most sessions will start with a general overview of the interviewee background and institutional collections and then move forward to more specific topics. There will always be time at the end for interviewees to share something that may not have been covered. Recording Environment 1. If your campus or library has a recording facility or room with a stable internet connection that is available, that will likely be the best environment. 2. If you do the interview from your home or office: - Find a quiet space where noise from other people, HVAC units, street activity, pets, etc. can be minimized, and where there is minimal echo/reverberation. A sizeable closet is often a good bet-the clothes provide soundproofing. - Turn off audible notifications on your computer and phone. - Use a hard-wired connection, rather than Wi-Fi, if possible - Use a headset microphone, preferably wired, if possible [NOTE: There are instances when USB microphones can result in cross talk, which is suboptimal for editing purposes] 3. Wherever you find to record, results are best if you are able to do both the initial and final conversations in the same space to avoid unexpected technical issues. How the Recording is Done 1. Recording will be done via computer. You will first be invited to join a Zoom meeting. 2. Once you are in the Zoom meeting, the host will send you a link to also join Zencastr, which will be used for the audio recording. You will need either Chrome or Firefox installed on your computer to use Zencastr. (Zencastr will ask you for permission to use your system's mic.) 3. Zoom video will be running simultaneously, though interviewees should not feel obligated to have video on, and we will not use the video in podcast. The purpose of using video is mainly to allow the host and interviewer to see each other during the conversation. This helps facilitate the interactions and can make the experience more personable. 4. Once recording is finished it is critical that you do not close your browser before the Zencastr recording has finished processing and uploading, to avoid loss. >From Interview to Podcast Once the interview is completed and the file has been uploaded, CLIR staff will begin working on production of the episode. This will include editing the recording as necessary, inserting intro and outro segments, and adding narration, if warranted. The goal will be to have most, if not all, of the episodes finished and released by late October. What CLIR will need from Interviewees 1. Signed form permitting recording and broadcast (CLIR will provide form) 2. Photo (headshot) for use on the podcast episode page 3. Social media handles, for interviewee and institution, if available To Apply Please complete the online application form https://forms.gle/irfKHom7U6k4XfnV7 no later than Tuesday, July 14th. The completed application can be saved and edited prior to submission. Carefully prepare in advance your responses to these application questions. - Please describe in three hundred words or less what collection you would like to highlight for the interview. - Please describe in three hundred words or less the significance of the chosen collection. - Please provide a brief biography of three hundred words or less. Contact me directly if you have questions or need additional information. Selection institutions will be announced by Tuesday, July 21st. I look forward to receiving your applications! Sandra SANDRA M. PHOENIX HBCU Library Alliance Executive Director Atlanta University Center Robert W. Woodruff Library 111 James P. Brawley Drive SW Atlanta GA 30314 404-978-2118 (office) 404-702-5854 (cell) http://www.hbculibraries.org<http://www.hbculibraries.org/> sphoenix@hbculibraries.org<mailto:sphoenix@hbculibraries.org> Honor the ancestors, honor the children and those yet to come. Building Capacity for Humanities Special Collections at HBCUs - Become an ally and partner with us to protect, preserve and share a more authentic record of American history. Follow this link http://hbculibraries.org/humanities-2019.html for more information. Follow this link http://hbculibraries.org/ and click on the Donate Now button to invest in this project. Your support is appreciated. Follow us on Facebook at https://www.facebook.com/hbculibraryalliance1/ and Twitter at https://twitter.com/HBCULibAlliance Check out "PULSE!" The HBCU Library Alliance's News Source! - https://hbculibraryalliance.wordpress.com/