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Board Meeting Highlights/Program Updates

SP
Sandra Phoenix
Tue, May 31, 2022 7:05 PM

Greetings Colleagues,

I trust you're well and in good spirits. See April 28th Board Meeting highlights and program updates below. Contact me directly if you have questions or need additional information.

April 28th Board Meeting Highlights

The first meeting of the newly elected HBCU Library Alliance Board of Directors was held on Thursday, April 28th.  Officers and titles are listed below.

Dr. Kimberley Bugg, Atlanta University Center Woodruff Library (GA), Member
Mantra Henderson, Mississippi Valley State University, Immediate Past Chair
Dr. Tiwanna Nevels, St. Augustine's University (NC), Board Chair
Tina Rollins, Hampton University (VA), Treasurer
Dr. Blanche Sanders, Alcorn State University (MS), Vice-Chair
Adrienne Webber, Grambling State University (LA), Secretary
Jon Parrish-Peede, Mississippi Valley State University Visiting Writer in Residence, is serving as a Board Advisor in a non-voting capacity.
Non-Profit Finance Fund (NFF) Team Introduction and Brief Presentation

Non-Profit Finance Fund consultants Sherr Lo and Robert Kagan joined the Board meeting to describe their work with the HBCU Library Alliance in support of the $1M Andrew W. Mellon Foundation grant award.  This is the third and final year of the NFF team's involvement with the HBCU Library Alliance.  A face-to-face convening is scheduled for the cohort later this year.

The following project activities were shared during the April 28th meeting.

Andrew W. Mellon Foundation Change Capital Award

The $1M, five-year grant award is designed to implement a new infrastructure model to support existing programs while nurturing new programs. This award is in collaboration with the three-year Mellon-funded Non-Profit Finance Fund's (NFF) Building Financial Resilience project. Activities have focused on hiring staff. The full-time Executive Assistant position has posted. Job descriptions for the Grant Writer and Development Officer are underway.

Update: The Executive Assistant position has been filled.  LaTasha Denard, formerly Senior Administrative Secretary, Asa H. Gordon Library, Savannah State University (GA) accepted the position as of May 23rd.  She has also worked with the University of Georgia's Strong African American Families Project as a program facilitator and as a partnership assistant with the 2010 U.S. Census Bureau. Prior to that, LaTasha was the Executive Assistant to the President/CEO of the Center for Education, Networking, Training and Empowerment Resources, Inc. (C.E.N.T.ER., Inc.), a non-profit organization.

LaTasha received a Bachelor of Business Administration (Savannah State University, Summa Cum Laude); and an Associate of Applied Science in Teacher Education (formerly Waycross College, now South Georgia State College).  She is a member of Beta Gamma Sigma (a premier business honor society).
I'm so pleased LaTasha has joined us!

National Endowment for the Humanities Building Capacity Grant

The $365K one-to-one matching challenge grant is designed to build capacity for the long-term preservation and conservation of collections at each of the member libraries. The HBCU Library Alliance has raised $140,000 of the $365,000 match requirement. An extension has been requested; a response has not yet been received. We are hopeful to resume face-to-face programming activities in late summer 2022.
There was discussion on possible funding sources to meet the financial obligation of the grant.

Summer Conservation/Preservation Internship Project
In partnership with the University of Delaware and the Winterthur Museum, Garden and Library (DE), a fifth round of funding has been received to support the Summer Conservation/Preservation Internship project. The internship dates are Monday, June 6 through Friday, July 15. Cohort Zoom sessions will take place on Tuesdays and Thursdays from 10:30 am - 12:00 pm. Dr. Carla Hayden, Librarian of Congress, will speak to the group at 10:30 on June 21st. Each intern will receive a $1200.00 stipend.

Update: The Summer 2022 Conservation/Preservation interns and host sites are listed below. Congrats to all interns!
Intern
Institution
Host Site
Zaina Rene Goggins
Elizabeth City State University (NC)
Harry Ransom Center, University of Texas at Austin
La'Sha James
Bennett College (NC)
Yale University (CT)
Ja'Da Jay
Hampton University (VA)
Library of Congress (Conservation Science)
Paige Lloyd
Benedict College (SC)
Harvard University (MA)
Taiya McDowell
Grambling State University (LA)
Library of Congress (Preservation)
Cierra M. Matthews
Hampton University (VA)
Duke University (NC)
Kayla Rolle
Benedict College (SC)
Yale University (CT)
Erin Simms
Claflin University (SC)
Brown University (RI)
Jasmine Voss
Fisk University (TN)
University of Kansas
CLIR Creating Access to HBCU Library Alliance Archives: Needs, Capacity, and Technical Planning

The HBCU Library Alliance entered into a national partnership with CLIR in 2019. The Andrew W. Mellon Foundation awarded a $75,000 17-month planning grant in November 2020 to CLIR for the project "Creating Access to HBCU Library Alliance Archives: Needs, Capacity, and Technical Planning." Thirty-two institutions participated in this project to identify common barriers and shared visions for creating access to historic collections held by libraries at HBCUs. A public report and private Board report will soon be available. We are hopeful this report lays the foundation for a full-scale digitization project.

Update: Follow this link http://hbculibraries.org/docs/040722-FocusGroup.pdf to access the public report.
CLIR Material Memory

The HBCU Library Alliance is featured in Season 3 of the Material Memory podcast series.  The HBCU Library Alliance Tour highlights the following individuals and institutions.
Dana Chandler, Tuskegee University (AL)
DeLisa Minor Harris, Fisk University (TN)
Ida Jones, Morgan State University (MD)
Wanda Scott Kinney, Benedict College (SC)
Monika Rhue, formerly Johnson C. Smith University (NC)
Blanche Sanders, Alcorn State University (MS)
Erika Witt, Southern University New Orleans (LA)
Follow this link  Material Memory - A CLIR Podcasthttps://material-memory.clir.org/ and enjoy the tour!
CLIR/Digital Library Federation Authenticity Project

The year-long IMLS-funded mentoring and professional development program is for early- to mid-career HBCU library staff. The goal is to build a more diverse, inclusive, collaborative, and cohesive next-generation digital library workforce, ready to work across types of institutions in building infrastructure of various kinds (social and technological) in service to a wide array of communities.
Update:  The following colleagues accepted the fellowship:

  1. Jocelyne Caldera, Bennett College (NC)
  2. Sloane Clark, Allen University (SC)
  3. Martina Dodd, Atlanta University Center Robert W. Woodruff Library (GA)
  4. Sabrina Dyck, Lawson State Community College (AL)
  5. Vanesa Evers, Atlanta University Center Robert W. Woodruff Library (GA)
  6. Bryan Fuller, Morgan State University (MD)
  7. Gregory Hill, Livingstone College (NC)
  8. Renise Johnson, Morgan State University (MD)
  9. Tasmine Moore, Mississippi Valley State University
  10. Jordan Signater, Prairie View A&M University (TX)
    Follow this link Authenticity Project - DLF (diglib.org)https://www.diglib.org/opportunities/authenticity-project/ for more information.
    HBCU Library Alliance/Brown University Pilot Leadership Project
    The Stronger Together, Excellence in Library Leadership Program, funded by the ILMS Laura Bush 21st Century Librarian Program, is the first leadership program to intentionally unite emerging library leaders from two distinct communities of practice, HBCUs and Brown University. The curriculum and immersive exchanges of this intensive, nurturing program will develop core leadership competencies: Courage to Lead and Change Management; Fundraising and Advocacy; Changing Technology; Social Justice; Disaster, Emergency, and Recovery; Mental Wellness and Emotional Intelligence; and Collection Stewardship.
    The Institute will be hosted this summer at Fisk University (TN) on Wednesday through Friday, June 15-17. Thanks to DeLisa Minor Harris for welcoming the Institute to Fisk. Dr. Flavia Eldemire, Allen University (SC) and Reginald White, Connecticut College are lead consultants.
    Update: HBCU Library Alliance cohort members are:
    Ashley Eaton, Alabama State University
    Angel Sloss, Tennessee State University
    Stefanie Taylor, Tougaloo University (MS)
    AlTonya R. Washington, Winston-Salem State University (NC)

OCLC Distinguished Seminar Speaker
I'm excited to present on Wednesday, May 11, 11:00 ET the topic "Strategies to Preserve the Past and Shape our Collective Future: The HBCU Library Alliance - A Sankofa Experience."

"The HBCU Library Alliance, a voice of advocacy and body of knowledge for libraries in Historically Black Colleges and Universities, works to develop library leaders, preserve collections and plan for the future. Sandra Phoenix, Executive Director, describes the organization's Sankofa experience in remembering and embracing the past to make positive progress in the future. Learn about collections, HBCU Library Alliance programs, and how together we can envision a future to strive toward."
Update: A discussion guide is under review and will be shared along with the presentation link.
Article - Value of Photographic Collections at HBCUs
Brenda Bernier, Malloy-Rabinowitz Preservation Librarian, Director of Preservation Services at Harvard University (MA) connected with me about writing a short article about the value of photographic collections held by HBCUs for the first chapter of a new book co-edited by former Board member Debra Hess Norris.  Thanks to Mantra Henderson for her assistance with the draft. Favorable comments have been received from co-editors.
Update: A final draft has been requested to include images from institutions. Permission documentation is being completed and uploaded.
Treasurer's Report

Tina Rollins and Accountant Shannon Poll reported.
HBCU Library Alliance (HCBULA) experienced a large cash increase in fiscal year 2022. This is due to receiving the first payment of $565K on the $1M Mellon Change Capital Grant. The final payment of $435K is due to be received in November 2022. There continues to be follow-up and collection activity on outstanding membership dues.

Update: The HBCU Library Alliance has received a $60,000.00 donation from EBSCO services. EBSCO is interested in connecting with undergraduates about internship and employment opportunities.

Other Board Meeting Discussion
Board members offered suggestions to strengthen the HBCU Library Alliance that included leadership development programming, digitization and increasing membership to include all 101 HBCUs.

With no further business, the meeting was adjourned.
Stay tuned!
Sandra

Sandra M. Phoenix, Executive Director
HBCU Library Alliance
678-210-5801 ext. 101 (office)
404-702-5854 (cell)
http://www.hbculibraries.orghttp://www.hbculibraries.org/
sphoenix@hbculibraries.orgmailto:sphoenix@hbculibraries.org
Seek justice, honor the ancestors, honor the children and those yet to come.

Follow us on Facebook at https://www.facebook.com/hbculibraryalliance1/ and Twitter at https://twitter.com/HBCULibAlliance

Check out "PULSE!" The HBCU Library Alliance's News Source! - https://hbculibraryalliance.wordpress.com/

Greetings Colleagues, I trust you're well and in good spirits. See April 28th Board Meeting highlights and program updates below. Contact me directly if you have questions or need additional information. April 28th Board Meeting Highlights The first meeting of the newly elected HBCU Library Alliance Board of Directors was held on Thursday, April 28th. Officers and titles are listed below. Dr. Kimberley Bugg, Atlanta University Center Woodruff Library (GA), Member Mantra Henderson, Mississippi Valley State University, Immediate Past Chair Dr. Tiwanna Nevels, St. Augustine's University (NC), Board Chair Tina Rollins, Hampton University (VA), Treasurer Dr. Blanche Sanders, Alcorn State University (MS), Vice-Chair Adrienne Webber, Grambling State University (LA), Secretary Jon Parrish-Peede, Mississippi Valley State University Visiting Writer in Residence, is serving as a Board Advisor in a non-voting capacity. Non-Profit Finance Fund (NFF) Team Introduction and Brief Presentation Non-Profit Finance Fund consultants Sherr Lo and Robert Kagan joined the Board meeting to describe their work with the HBCU Library Alliance in support of the $1M Andrew W. Mellon Foundation grant award. This is the third and final year of the NFF team's involvement with the HBCU Library Alliance. A face-to-face convening is scheduled for the cohort later this year. The following project activities were shared during the April 28th meeting. Andrew W. Mellon Foundation Change Capital Award The $1M, five-year grant award is designed to implement a new infrastructure model to support existing programs while nurturing new programs. This award is in collaboration with the three-year Mellon-funded Non-Profit Finance Fund's (NFF) Building Financial Resilience project. Activities have focused on hiring staff. The full-time Executive Assistant position has posted. Job descriptions for the Grant Writer and Development Officer are underway. Update: The Executive Assistant position has been filled. LaTasha Denard, formerly Senior Administrative Secretary, Asa H. Gordon Library, Savannah State University (GA) accepted the position as of May 23rd. She has also worked with the University of Georgia's Strong African American Families Project as a program facilitator and as a partnership assistant with the 2010 U.S. Census Bureau. Prior to that, LaTasha was the Executive Assistant to the President/CEO of the Center for Education, Networking, Training and Empowerment Resources, Inc. (C.E.N.T.ER., Inc.), a non-profit organization. LaTasha received a Bachelor of Business Administration (Savannah State University, Summa Cum Laude); and an Associate of Applied Science in Teacher Education (formerly Waycross College, now South Georgia State College). She is a member of Beta Gamma Sigma (a premier business honor society). I'm so pleased LaTasha has joined us! National Endowment for the Humanities Building Capacity Grant The $365K one-to-one matching challenge grant is designed to build capacity for the long-term preservation and conservation of collections at each of the member libraries. The HBCU Library Alliance has raised $140,000 of the $365,000 match requirement. An extension has been requested; a response has not yet been received. We are hopeful to resume face-to-face programming activities in late summer 2022. There was discussion on possible funding sources to meet the financial obligation of the grant. Summer Conservation/Preservation Internship Project In partnership with the University of Delaware and the Winterthur Museum, Garden and Library (DE), a fifth round of funding has been received to support the Summer Conservation/Preservation Internship project. The internship dates are Monday, June 6 through Friday, July 15. Cohort Zoom sessions will take place on Tuesdays and Thursdays from 10:30 am - 12:00 pm. Dr. Carla Hayden, Librarian of Congress, will speak to the group at 10:30 on June 21st. Each intern will receive a $1200.00 stipend. Update: The Summer 2022 Conservation/Preservation interns and host sites are listed below. Congrats to all interns! Intern Institution Host Site Zaina Rene Goggins Elizabeth City State University (NC) Harry Ransom Center, University of Texas at Austin La'Sha James Bennett College (NC) Yale University (CT) Ja'Da Jay Hampton University (VA) Library of Congress (Conservation Science) Paige Lloyd Benedict College (SC) Harvard University (MA) Taiya McDowell Grambling State University (LA) Library of Congress (Preservation) Cierra M. Matthews Hampton University (VA) Duke University (NC) Kayla Rolle Benedict College (SC) Yale University (CT) Erin Simms Claflin University (SC) Brown University (RI) Jasmine Voss Fisk University (TN) University of Kansas CLIR Creating Access to HBCU Library Alliance Archives: Needs, Capacity, and Technical Planning The HBCU Library Alliance entered into a national partnership with CLIR in 2019. The Andrew W. Mellon Foundation awarded a $75,000 17-month planning grant in November 2020 to CLIR for the project "Creating Access to HBCU Library Alliance Archives: Needs, Capacity, and Technical Planning." Thirty-two institutions participated in this project to identify common barriers and shared visions for creating access to historic collections held by libraries at HBCUs. A public report and private Board report will soon be available. We are hopeful this report lays the foundation for a full-scale digitization project. Update: Follow this link http://hbculibraries.org/docs/040722-FocusGroup.pdf to access the public report. CLIR Material Memory The HBCU Library Alliance is featured in Season 3 of the Material Memory podcast series. The HBCU Library Alliance Tour highlights the following individuals and institutions. Dana Chandler, Tuskegee University (AL) DeLisa Minor Harris, Fisk University (TN) Ida Jones, Morgan State University (MD) Wanda Scott Kinney, Benedict College (SC) Monika Rhue, formerly Johnson C. Smith University (NC) Blanche Sanders, Alcorn State University (MS) Erika Witt, Southern University New Orleans (LA) Follow this link Material Memory - A CLIR Podcast<https://material-memory.clir.org/> and enjoy the tour! CLIR/Digital Library Federation Authenticity Project The year-long IMLS-funded mentoring and professional development program is for early- to mid-career HBCU library staff. The goal is to build a more diverse, inclusive, collaborative, and cohesive next-generation digital library workforce, ready to work across types of institutions in building infrastructure of various kinds (social and technological) in service to a wide array of communities. Update: The following colleagues accepted the fellowship: 1. Jocelyne Caldera, Bennett College (NC) 2. Sloane Clark, Allen University (SC) 3. Martina Dodd, Atlanta University Center Robert W. Woodruff Library (GA) 4. Sabrina Dyck, Lawson State Community College (AL) 5. Vanesa Evers, Atlanta University Center Robert W. Woodruff Library (GA) 6. Bryan Fuller, Morgan State University (MD) 7. Gregory Hill, Livingstone College (NC) 8. Renise Johnson, Morgan State University (MD) 9. Tasmine Moore, Mississippi Valley State University 10. Jordan Signater, Prairie View A&M University (TX) Follow this link Authenticity Project - DLF (diglib.org)<https://www.diglib.org/opportunities/authenticity-project/> for more information. HBCU Library Alliance/Brown University Pilot Leadership Project The Stronger Together, Excellence in Library Leadership Program, funded by the ILMS Laura Bush 21st Century Librarian Program, is the first leadership program to intentionally unite emerging library leaders from two distinct communities of practice, HBCUs and Brown University. The curriculum and immersive exchanges of this intensive, nurturing program will develop core leadership competencies: Courage to Lead and Change Management; Fundraising and Advocacy; Changing Technology; Social Justice; Disaster, Emergency, and Recovery; Mental Wellness and Emotional Intelligence; and Collection Stewardship. The Institute will be hosted this summer at Fisk University (TN) on Wednesday through Friday, June 15-17. Thanks to DeLisa Minor Harris for welcoming the Institute to Fisk. Dr. Flavia Eldemire, Allen University (SC) and Reginald White, Connecticut College are lead consultants. Update: HBCU Library Alliance cohort members are: Ashley Eaton, Alabama State University Angel Sloss, Tennessee State University Stefanie Taylor, Tougaloo University (MS) AlTonya R. Washington, Winston-Salem State University (NC) OCLC Distinguished Seminar Speaker I'm excited to present on Wednesday, May 11, 11:00 ET the topic "Strategies to Preserve the Past and Shape our Collective Future: The HBCU Library Alliance - A Sankofa Experience." "The HBCU Library Alliance, a voice of advocacy and body of knowledge for libraries in Historically Black Colleges and Universities, works to develop library leaders, preserve collections and plan for the future. Sandra Phoenix, Executive Director, describes the organization's Sankofa experience in remembering and embracing the past to make positive progress in the future. Learn about collections, HBCU Library Alliance programs, and how together we can envision a future to strive toward." Update: A discussion guide is under review and will be shared along with the presentation link. Article - Value of Photographic Collections at HBCUs Brenda Bernier, Malloy-Rabinowitz Preservation Librarian, Director of Preservation Services at Harvard University (MA) connected with me about writing a short article about the value of photographic collections held by HBCUs for the first chapter of a new book co-edited by former Board member Debra Hess Norris. Thanks to Mantra Henderson for her assistance with the draft. Favorable comments have been received from co-editors. Update: A final draft has been requested to include images from institutions. Permission documentation is being completed and uploaded. Treasurer's Report Tina Rollins and Accountant Shannon Poll reported. HBCU Library Alliance (HCBULA) experienced a large cash increase in fiscal year 2022. This is due to receiving the first payment of $565K on the $1M Mellon Change Capital Grant. The final payment of $435K is due to be received in November 2022. There continues to be follow-up and collection activity on outstanding membership dues. Update: The HBCU Library Alliance has received a $60,000.00 donation from EBSCO services. EBSCO is interested in connecting with undergraduates about internship and employment opportunities. Other Board Meeting Discussion Board members offered suggestions to strengthen the HBCU Library Alliance that included leadership development programming, digitization and increasing membership to include all 101 HBCUs. With no further business, the meeting was adjourned. Stay tuned! Sandra Sandra M. Phoenix, Executive Director HBCU Library Alliance 678-210-5801 ext. 101 (office) 404-702-5854 (cell) http://www.hbculibraries.org<http://www.hbculibraries.org/> sphoenix@hbculibraries.org<mailto:sphoenix@hbculibraries.org> Seek justice, honor the ancestors, honor the children and those yet to come. Follow us on Facebook at https://www.facebook.com/hbculibraryalliance1/ and Twitter at https://twitter.com/HBCULibAlliance Check out "PULSE!" The HBCU Library Alliance's News Source! - https://hbculibraryalliance.wordpress.com/
LP
Loretta Parham
Tue, May 31, 2022 7:17 PM

Thank you for this update!

Loretta Parham, CEO & Director
Atlanta University Center Woodruff Library

www.auctr.edu

We will always provide service that exceeds the customer's expectation...Because We Care!

From: Sandra Phoenix [mailto:sphoenix@hbculibraries.org]
Sent: Tuesday, May 31, 2022 3:06 PM
To: hbcu-libadmin@lists.hbculibraries.org
Cc: hbcu-lib@lists.hbculibraries.org
Subject: Board Meeting Highlights/Program Updates

Greetings Colleagues,

I trust you're well and in good spirits. See April 28th Board Meeting highlights and program updates below. Contact me directly if you have questions or need additional information.

April 28th Board Meeting Highlights

The first meeting of the newly elected HBCU Library Alliance Board of Directors was held on Thursday, April 28th.  Officers and titles are listed below.

Dr. Kimberley Bugg, Atlanta University Center Woodruff Library (GA), Member
Mantra Henderson, Mississippi Valley State University, Immediate Past Chair
Dr. Tiwanna Nevels, St. Augustine's University (NC), Board Chair
Tina Rollins, Hampton University (VA), Treasurer
Dr. Blanche Sanders, Alcorn State University (MS), Vice-Chair
Adrienne Webber, Grambling State University (LA), Secretary
Jon Parrish-Peede, Mississippi Valley State University Visiting Writer in Residence, is serving as a Board Advisor in a non-voting capacity.
Non-Profit Finance Fund (NFF) Team Introduction and Brief Presentation

Non-Profit Finance Fund consultants Sherr Lo and Robert Kagan joined the Board meeting to describe their work with the HBCU Library Alliance in support of the $1M Andrew W. Mellon Foundation grant award.  This is the third and final year of the NFF team's involvement with the HBCU Library Alliance.  A face-to-face convening is scheduled for the cohort later this year.

The following project activities were shared during the April 28th meeting.

Andrew W. Mellon Foundation Change Capital Award

The $1M, five-year grant award is designed to implement a new infrastructure model to support existing programs while nurturing new programs. This award is in collaboration with the three-year Mellon-funded Non-Profit Finance Fund's (NFF) Building Financial Resilience project. Activities have focused on hiring staff. The full-time Executive Assistant position has posted. Job descriptions for the Grant Writer and Development Officer are underway.

Update: The Executive Assistant position has been filled.  LaTasha Denard, formerly Senior Administrative Secretary, Asa H. Gordon Library, Savannah State University (GA) accepted the position as of May 23rd.  She has also worked with the University of Georgia's Strong African American Families Project as a program facilitator and as a partnership assistant with the 2010 U.S. Census Bureau. Prior to that, LaTasha was the Executive Assistant to the President/CEO of the Center for Education, Networking, Training and Empowerment Resources, Inc. (C.E.N.T.ER., Inc.), a non-profit organization.

LaTasha received a Bachelor of Business Administration (Savannah State University, Summa Cum Laude); and an Associate of Applied Science in Teacher Education (formerly Waycross College, now South Georgia State College).  She is a member of Beta Gamma Sigma (a premier business honor society).
I'm so pleased LaTasha has joined us!

National Endowment for the Humanities Building Capacity Grant

The $365K one-to-one matching challenge grant is designed to build capacity for the long-term preservation and conservation of collections at each of the member libraries. The HBCU Library Alliance has raised $140,000 of the $365,000 match requirement. An extension has been requested; a response has not yet been received. We are hopeful to resume face-to-face programming activities in late summer 2022.
There was discussion on possible funding sources to meet the financial obligation of the grant.

Summer Conservation/Preservation Internship Project
In partnership with the University of Delaware and the Winterthur Museum, Garden and Library (DE), a fifth round of funding has been received to support the Summer Conservation/Preservation Internship project. The internship dates are Monday, June 6 through Friday, July 15. Cohort Zoom sessions will take place on Tuesdays and Thursdays from 10:30 am - 12:00 pm. Dr. Carla Hayden, Librarian of Congress, will speak to the group at 10:30 on June 21st. Each intern will receive a $1200.00 stipend.

Update: The Summer 2022 Conservation/Preservation interns and host sites are listed below. Congrats to all interns!
Intern

Institution

Host Site

Zaina Rene Goggins

Elizabeth City State University (NC)

Harry Ransom Center, University of Texas at Austin

La'Sha James

Bennett College (NC)

Yale University (CT)

Ja'Da Jay

Hampton University (VA)

Library of Congress (Conservation Science)

Paige Lloyd

Benedict College (SC)

Harvard University (MA)

Taiya McDowell

Grambling State University (LA)

Library of Congress (Preservation)

Cierra M. Matthews

Hampton University (VA)

Duke University (NC)

Kayla Rolle

Benedict College (SC)

Yale University (CT)

Erin Simms

Claflin University (SC)

Brown University (RI)

Jasmine Voss

Fisk University (TN)

University of Kansas

CLIR Creating Access to HBCU Library Alliance Archives: Needs, Capacity, and Technical Planning

The HBCU Library Alliance entered into a national partnership with CLIR in 2019. The Andrew W. Mellon Foundation awarded a $75,000 17-month planning grant in November 2020 to CLIR for the project "Creating Access to HBCU Library Alliance Archives: Needs, Capacity, and Technical Planning." Thirty-two institutions participated in this project to identify common barriers and shared visions for creating access to historic collections held by libraries at HBCUs. A public report and private Board report will soon be available. We are hopeful this report lays the foundation for a full-scale digitization project.

Update: Follow this link http://hbculibraries.org/docs/040722-FocusGroup.pdf to access the public report.
CLIR Material Memory

The HBCU Library Alliance is featured in Season 3 of the Material Memory podcast series.  The HBCU Library Alliance Tour highlights the following individuals and institutions.
Dana Chandler, Tuskegee University (AL)
DeLisa Minor Harris, Fisk University (TN)
Ida Jones, Morgan State University (MD)
Wanda Scott Kinney, Benedict College (SC)
Monika Rhue, formerly Johnson C. Smith University (NC)
Blanche Sanders, Alcorn State University (MS)
Erika Witt, Southern University New Orleans (LA)
Follow this link  Material Memory - A CLIR Podcasthttps://material-memory.clir.org/ and enjoy the tour!
CLIR/Digital Library Federation Authenticity Project

The year-long IMLS-funded mentoring and professional development program is for early- to mid-career HBCU library staff. The goal is to build a more diverse, inclusive, collaborative, and cohesive next-generation digital library workforce, ready to work across types of institutions in building infrastructure of various kinds (social and technological) in service to a wide array of communities.
Update:  The following colleagues accepted the fellowship:

  1. Jocelyne Caldera, Bennett College (NC)
  2. Sloane Clark, Allen University (SC)
  3. Martina Dodd, Atlanta University Center Robert W. Woodruff Library (GA)
  4. Sabrina Dyck, Lawson State Community College (AL)
  5. Vanesa Evers, Atlanta University Center Robert W. Woodruff Library (GA)
  6. Bryan Fuller, Morgan State University (MD)
  7. Gregory Hill, Livingstone College (NC)
  8. Renise Johnson, Morgan State University (MD)
  9. Tasmine Moore, Mississippi Valley State University
  10. Jordan Signater, Prairie View A&M University (TX)
    Follow this link Authenticity Project - DLF (diglib.org)https://www.diglib.org/opportunities/authenticity-project/ for more information.
    HBCU Library Alliance/Brown University Pilot Leadership Project
    The Stronger Together, Excellence in Library Leadership Program, funded by the ILMS Laura Bush 21st Century Librarian Program, is the first leadership program to intentionally unite emerging library leaders from two distinct communities of practice, HBCUs and Brown University. The curriculum and immersive exchanges of this intensive, nurturing program will develop core leadership competencies: Courage to Lead and Change Management; Fundraising and Advocacy; Changing Technology; Social Justice; Disaster, Emergency, and Recovery; Mental Wellness and Emotional Intelligence; and Collection Stewardship.
    The Institute will be hosted this summer at Fisk University (TN) on Wednesday through Friday, June 15-17. Thanks to DeLisa Minor Harris for welcoming the Institute to Fisk. Dr. Flavia Eldemire, Allen University (SC) and Reginald White, Connecticut College are lead consultants.
    Update: HBCU Library Alliance cohort members are:
    Ashley Eaton, Alabama State University
    Angel Sloss, Tennessee State University
    Stefanie Taylor, Tougaloo University (MS)
    AlTonya R. Washington, Winston-Salem State University (NC)

OCLC Distinguished Seminar Speaker
I'm excited to present on Wednesday, May 11, 11:00 ET the topic "Strategies to Preserve the Past and Shape our Collective Future: The HBCU Library Alliance - A Sankofa Experience."

"The HBCU Library Alliance, a voice of advocacy and body of knowledge for libraries in Historically Black Colleges and Universities, works to develop library leaders, preserve collections and plan for the future. Sandra Phoenix, Executive Director, describes the organization's Sankofa experience in remembering and embracing the past to make positive progress in the future. Learn about collections, HBCU Library Alliance programs, and how together we can envision a future to strive toward."
Update: A discussion guide is under review and will be shared along with the presentation link.
Article - Value of Photographic Collections at HBCUs
Brenda Bernier, Malloy-Rabinowitz Preservation Librarian, Director of Preservation Services at Harvard University (MA) connected with me about writing a short article about the value of photographic collections held by HBCUs for the first chapter of a new book co-edited by former Board member Debra Hess Norris.  Thanks to Mantra Henderson for her assistance with the draft. Favorable comments have been received from co-editors.
Update: A final draft has been requested to include images from institutions. Permission documentation is being completed and uploaded.
Treasurer's Report

Tina Rollins and Accountant Shannon Poll reported.
HBCU Library Alliance (HCBULA) experienced a large cash increase in fiscal year 2022. This is due to receiving the first payment of $565K on the $1M Mellon Change Capital Grant. The final payment of $435K is due to be received in November 2022. There continues to be follow-up and collection activity on outstanding membership dues.

Update: The HBCU Library Alliance has received a $60,000.00 donation from EBSCO services. EBSCO is interested in connecting with undergraduates about internship and employment opportunities.

Other Board Meeting Discussion
Board members offered suggestions to strengthen the HBCU Library Alliance that included leadership development programming, digitization and increasing membership to include all 101 HBCUs.

With no further business, the meeting was adjourned.
Stay tuned!
Sandra

Sandra M. Phoenix, Executive Director
HBCU Library Alliance
678-210-5801 ext. 101 (office)
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Seek justice, honor the ancestors, honor the children and those yet to come.

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Thank you for this update! Loretta Parham, CEO & Director Atlanta University Center Woodruff Library www.auctr.edu We will always provide service that exceeds the customer's expectation...Because We Care! From: Sandra Phoenix [mailto:sphoenix@hbculibraries.org] Sent: Tuesday, May 31, 2022 3:06 PM To: hbcu-libadmin@lists.hbculibraries.org Cc: hbcu-lib@lists.hbculibraries.org Subject: Board Meeting Highlights/Program Updates Greetings Colleagues, I trust you're well and in good spirits. See April 28th Board Meeting highlights and program updates below. Contact me directly if you have questions or need additional information. April 28th Board Meeting Highlights The first meeting of the newly elected HBCU Library Alliance Board of Directors was held on Thursday, April 28th. Officers and titles are listed below. Dr. Kimberley Bugg, Atlanta University Center Woodruff Library (GA), Member Mantra Henderson, Mississippi Valley State University, Immediate Past Chair Dr. Tiwanna Nevels, St. Augustine's University (NC), Board Chair Tina Rollins, Hampton University (VA), Treasurer Dr. Blanche Sanders, Alcorn State University (MS), Vice-Chair Adrienne Webber, Grambling State University (LA), Secretary Jon Parrish-Peede, Mississippi Valley State University Visiting Writer in Residence, is serving as a Board Advisor in a non-voting capacity. Non-Profit Finance Fund (NFF) Team Introduction and Brief Presentation Non-Profit Finance Fund consultants Sherr Lo and Robert Kagan joined the Board meeting to describe their work with the HBCU Library Alliance in support of the $1M Andrew W. Mellon Foundation grant award. This is the third and final year of the NFF team's involvement with the HBCU Library Alliance. A face-to-face convening is scheduled for the cohort later this year. The following project activities were shared during the April 28th meeting. Andrew W. Mellon Foundation Change Capital Award The $1M, five-year grant award is designed to implement a new infrastructure model to support existing programs while nurturing new programs. This award is in collaboration with the three-year Mellon-funded Non-Profit Finance Fund's (NFF) Building Financial Resilience project. Activities have focused on hiring staff. The full-time Executive Assistant position has posted. Job descriptions for the Grant Writer and Development Officer are underway. Update: The Executive Assistant position has been filled. LaTasha Denard, formerly Senior Administrative Secretary, Asa H. Gordon Library, Savannah State University (GA) accepted the position as of May 23rd. She has also worked with the University of Georgia's Strong African American Families Project as a program facilitator and as a partnership assistant with the 2010 U.S. Census Bureau. Prior to that, LaTasha was the Executive Assistant to the President/CEO of the Center for Education, Networking, Training and Empowerment Resources, Inc. (C.E.N.T.ER., Inc.), a non-profit organization. LaTasha received a Bachelor of Business Administration (Savannah State University, Summa Cum Laude); and an Associate of Applied Science in Teacher Education (formerly Waycross College, now South Georgia State College). She is a member of Beta Gamma Sigma (a premier business honor society). I'm so pleased LaTasha has joined us! National Endowment for the Humanities Building Capacity Grant The $365K one-to-one matching challenge grant is designed to build capacity for the long-term preservation and conservation of collections at each of the member libraries. The HBCU Library Alliance has raised $140,000 of the $365,000 match requirement. An extension has been requested; a response has not yet been received. We are hopeful to resume face-to-face programming activities in late summer 2022. There was discussion on possible funding sources to meet the financial obligation of the grant. Summer Conservation/Preservation Internship Project In partnership with the University of Delaware and the Winterthur Museum, Garden and Library (DE), a fifth round of funding has been received to support the Summer Conservation/Preservation Internship project. The internship dates are Monday, June 6 through Friday, July 15. Cohort Zoom sessions will take place on Tuesdays and Thursdays from 10:30 am - 12:00 pm. Dr. Carla Hayden, Librarian of Congress, will speak to the group at 10:30 on June 21st. Each intern will receive a $1200.00 stipend. Update: The Summer 2022 Conservation/Preservation interns and host sites are listed below. Congrats to all interns! Intern Institution Host Site Zaina Rene Goggins Elizabeth City State University (NC) Harry Ransom Center, University of Texas at Austin La'Sha James Bennett College (NC) Yale University (CT) Ja'Da Jay Hampton University (VA) Library of Congress (Conservation Science) Paige Lloyd Benedict College (SC) Harvard University (MA) Taiya McDowell Grambling State University (LA) Library of Congress (Preservation) Cierra M. Matthews Hampton University (VA) Duke University (NC) Kayla Rolle Benedict College (SC) Yale University (CT) Erin Simms Claflin University (SC) Brown University (RI) Jasmine Voss Fisk University (TN) University of Kansas CLIR Creating Access to HBCU Library Alliance Archives: Needs, Capacity, and Technical Planning The HBCU Library Alliance entered into a national partnership with CLIR in 2019. The Andrew W. Mellon Foundation awarded a $75,000 17-month planning grant in November 2020 to CLIR for the project "Creating Access to HBCU Library Alliance Archives: Needs, Capacity, and Technical Planning." Thirty-two institutions participated in this project to identify common barriers and shared visions for creating access to historic collections held by libraries at HBCUs. A public report and private Board report will soon be available. We are hopeful this report lays the foundation for a full-scale digitization project. Update: Follow this link http://hbculibraries.org/docs/040722-FocusGroup.pdf to access the public report. CLIR Material Memory The HBCU Library Alliance is featured in Season 3 of the Material Memory podcast series. The HBCU Library Alliance Tour highlights the following individuals and institutions. Dana Chandler, Tuskegee University (AL) DeLisa Minor Harris, Fisk University (TN) Ida Jones, Morgan State University (MD) Wanda Scott Kinney, Benedict College (SC) Monika Rhue, formerly Johnson C. Smith University (NC) Blanche Sanders, Alcorn State University (MS) Erika Witt, Southern University New Orleans (LA) Follow this link Material Memory - A CLIR Podcast<https://material-memory.clir.org/> and enjoy the tour! CLIR/Digital Library Federation Authenticity Project The year-long IMLS-funded mentoring and professional development program is for early- to mid-career HBCU library staff. The goal is to build a more diverse, inclusive, collaborative, and cohesive next-generation digital library workforce, ready to work across types of institutions in building infrastructure of various kinds (social and technological) in service to a wide array of communities. Update: The following colleagues accepted the fellowship: 1. Jocelyne Caldera, Bennett College (NC) 2. Sloane Clark, Allen University (SC) 3. Martina Dodd, Atlanta University Center Robert W. Woodruff Library (GA) 4. Sabrina Dyck, Lawson State Community College (AL) 5. Vanesa Evers, Atlanta University Center Robert W. Woodruff Library (GA) 6. Bryan Fuller, Morgan State University (MD) 7. Gregory Hill, Livingstone College (NC) 8. Renise Johnson, Morgan State University (MD) 9. Tasmine Moore, Mississippi Valley State University 10. Jordan Signater, Prairie View A&M University (TX) Follow this link Authenticity Project - DLF (diglib.org)<https://www.diglib.org/opportunities/authenticity-project/> for more information. HBCU Library Alliance/Brown University Pilot Leadership Project The Stronger Together, Excellence in Library Leadership Program, funded by the ILMS Laura Bush 21st Century Librarian Program, is the first leadership program to intentionally unite emerging library leaders from two distinct communities of practice, HBCUs and Brown University. The curriculum and immersive exchanges of this intensive, nurturing program will develop core leadership competencies: Courage to Lead and Change Management; Fundraising and Advocacy; Changing Technology; Social Justice; Disaster, Emergency, and Recovery; Mental Wellness and Emotional Intelligence; and Collection Stewardship. The Institute will be hosted this summer at Fisk University (TN) on Wednesday through Friday, June 15-17. Thanks to DeLisa Minor Harris for welcoming the Institute to Fisk. Dr. Flavia Eldemire, Allen University (SC) and Reginald White, Connecticut College are lead consultants. Update: HBCU Library Alliance cohort members are: Ashley Eaton, Alabama State University Angel Sloss, Tennessee State University Stefanie Taylor, Tougaloo University (MS) AlTonya R. Washington, Winston-Salem State University (NC) OCLC Distinguished Seminar Speaker I'm excited to present on Wednesday, May 11, 11:00 ET the topic "Strategies to Preserve the Past and Shape our Collective Future: The HBCU Library Alliance - A Sankofa Experience." "The HBCU Library Alliance, a voice of advocacy and body of knowledge for libraries in Historically Black Colleges and Universities, works to develop library leaders, preserve collections and plan for the future. Sandra Phoenix, Executive Director, describes the organization's Sankofa experience in remembering and embracing the past to make positive progress in the future. Learn about collections, HBCU Library Alliance programs, and how together we can envision a future to strive toward." Update: A discussion guide is under review and will be shared along with the presentation link. Article - Value of Photographic Collections at HBCUs Brenda Bernier, Malloy-Rabinowitz Preservation Librarian, Director of Preservation Services at Harvard University (MA) connected with me about writing a short article about the value of photographic collections held by HBCUs for the first chapter of a new book co-edited by former Board member Debra Hess Norris. Thanks to Mantra Henderson for her assistance with the draft. Favorable comments have been received from co-editors. Update: A final draft has been requested to include images from institutions. Permission documentation is being completed and uploaded. Treasurer's Report Tina Rollins and Accountant Shannon Poll reported. HBCU Library Alliance (HCBULA) experienced a large cash increase in fiscal year 2022. This is due to receiving the first payment of $565K on the $1M Mellon Change Capital Grant. The final payment of $435K is due to be received in November 2022. There continues to be follow-up and collection activity on outstanding membership dues. Update: The HBCU Library Alliance has received a $60,000.00 donation from EBSCO services. EBSCO is interested in connecting with undergraduates about internship and employment opportunities. Other Board Meeting Discussion Board members offered suggestions to strengthen the HBCU Library Alliance that included leadership development programming, digitization and increasing membership to include all 101 HBCUs. With no further business, the meeting was adjourned. Stay tuned! Sandra Sandra M. Phoenix, Executive Director HBCU Library Alliance 678-210-5801 ext. 101 (office) 404-702-5854 (cell) http://www.hbculibraries.org<http://www.hbculibraries.org/> sphoenix@hbculibraries.org<mailto:sphoenix@hbculibraries.org> Seek justice, honor the ancestors, honor the children and those yet to come. 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