From: Betty Story [mailto:storyb@cookman.edu]
Sent: Friday, August 5, 2016 7:28 PM
To: Sandra Phoenix sphoenix@hbculibraries.org
Subject: Re: Questions to Distribution - Dr. Janice Peyton, Texas Southern University

At Bethune Cookman we use a proxy server for remote login. For years we had the referring url method.

Our registrar sends in the registered students to our management system.  . We have had a registration period of 9 months; but are looking at a full year. The summer students had 2 sessions & it wasn't seamless.  When students have graduated or are not enrolled they no longer have access.  Our faculty & staff have year registrations.

Betty Story

On Friday, August 5, 2016, Sandra Phoenix <sphoenix@hbculibraries.orgmailto:sphoenix@hbculibraries.org> wrote:
Colleagues,

I trust you’re well. Dr. Janice Peyton forwards the questions listed below.  Please respond to the list.

Thanks so much.

Sandra

From: Peyton, Janice L. [mailto:Janice.Peyton@TSU.EDUjavascript:_e(%7B%7D,'cvml','Janice.Peyton@TSU.EDU');]
Sent: Friday, August 5, 2016 7:58 AM
To: Sandra Phoenix <sphoenix@hbculibraries.orgjavascript:_e(%7B%7D,'cvml','sphoenix@hbculibraries.org');>
Subject: Questions – Texas Southern University

We have a discussion on campus about remote access to licensed databases.  How is that handled at your universities?  How do you define “authorized users”?  Currently enrolled students?  Do students who are between sessions (summer, after December holidays, etc.) have access?  Do students, for instance who were last enrolled in 2014 have remote access? Thanks…jlp

--
Betty Story

Librarian
Bethune-Cookman University
386 481-2416
storyb@cookman.edumailto:storyb@cookman.edu

Hello Sandra,

I would only say that access is granted to students who are enrolled at the time.

If the student is enrolled for summer, then that student has summer access.
If the student is not enrolled for the summer, the student has no access.
Once  the student registers for the next semester, then access is permitted.

Phd and Masters students are allowed access, however they must present documentation
from their departments asking that they be allowed.

Bye now.

Thanks for all that you do.

Celia C. Daniel
Librarian
Head of Reference & Instruction
Founders Library, University Libraries
Howard University
500 Howard Place, NW. Washington DC. 20059
202-806-7446 - office
202-806-7252 – desk
ccdaniel@howard.eduhttps://webmail.howard.edu/OWA/redir.aspx?C=59d72e0f72c240d2b358fa5467e3e13b&URL=mailto%3accdaniel%40howard.edu

From: hbcu-lib-bounces@lists.hbculibraries.org hbcu-lib-bounces@lists.hbculibraries.org on behalf of Sandra Phoenix sphoenix@hbculibraries.org
Sent: Friday, August 5, 2016 7:36:14 PM
To: 'hbcu-libadmin@lists.hbculibraries.org'
Cc: 'Hbcu-lib@lists.hbculibraries.org'
Subject: FW: Questions to Distribution - Dr. Janice Peyton, Texas Southern University

From: Betty Story [mailto:storyb@cookman.edu]
Sent: Friday, August 5, 2016 7:28 PM
To: Sandra Phoenix sphoenix@hbculibraries.org
Subject: Re: Questions to Distribution - Dr. Janice Peyton, Texas Southern University

At Bethune Cookman we use a proxy server for remote login. For years we had the referring url method.

Our registrar sends in the registered students to our management system.  . We have had a registration period of 9 months; but are looking at a full year. The summer students had 2 sessions & it wasn't seamless.  When students have graduated or are not enrolled they no longer have access.  Our faculty & staff have year registrations.

Betty Story

On Friday, August 5, 2016, Sandra Phoenix <sphoenix@hbculibraries.orgmailto:sphoenix@hbculibraries.org> wrote:
Colleagues,

I trust you’re well. Dr. Janice Peyton forwards the questions listed below.  Please respond to the list.

Thanks so much.

Sandra

From: Peyton, Janice L. [mailto:Janice.Peyton@TSU.EDUjavascript:_e(%7B%7D,'cvml','Janice.Peyton@TSU.EDU');]
Sent: Friday, August 5, 2016 7:58 AM
To: Sandra Phoenix <sphoenix@hbculibraries.orgjavascript:_e(%7B%7D,'cvml','sphoenix@hbculibraries.org');>
Subject: Questions – Texas Southern University

We have a discussion on campus about remote access to licensed databases.  How is that handled at your universities?  How do you define “authorized users”?  Currently enrolled students?  Do students who are between sessions (summer, after December holidays, etc.) have access?  Do students, for instance who were last enrolled in 2014 have remote access? Thanks…jlp

--
Betty Story

Librarian
Bethune-Cookman University
386 481-2416
storyb@cookman.edumailto:storyb@cookman.edu